FAQ - General Ledger System
Show One Line per Transaction- This User flag pertains to the General Ledger Transaction Inquiry. The Transaction Inquiry will show all transactions or selected transactions for any General Ledger Account Number. If you answer yes to this option when printing or viewing this report on the screen, only a single line will be presented for each transaction. This makes the inquiry easier to read, preventing it from wrapping information to a second line. When printing your checkbook transactions for instance you want to present a nice neat report. This is simply a default and can be changed at any time when generating this report.
Show Transaction Distribution-This User flag pertains to the General Ledger Transaction Inquiry. The Transaction Inquiry will show all transaction or selected transaction for any General Ledger Account Number. If you do not need to see the transaction distribution, (all accounts included in entry) answer No here. This will shorten the inquiry and make it easier to read. This is simply a default and can be changed at any time while generating the report.
Default JE Update Answer- When exiting the Enter & Edit Journal Entry selection the system prompts the User to Update the Journal Entries that were entered. This is the default answer to the Update question. If you default this to No, you will need to type in a Y or 1 to update your batch of Journal Entries. If you default this to Yes, you will be able to simply press Esc at the update screen and the batch will update.
Financial Reports Show GL Code- If you answer (Yes) to this when you run any financial reports the General Ledger Code will display on the report.
F2-General Flags- The following Flags pertain to the system overall.
F3- Printers- Default Printers each User can select the printers that they would like to be the default when printing documents from the styem. When you print the particular document, the default printer will be selected automatically. You then have the option of changing the default printer by simply pressing spacebar and enter or clicking on the lookup button. While in User Flags-Order Entry you can view or change you default printer by clicking on printers on the right side of the screen. You will see the screen below. Simply click on the lookup button or press spacebar enter to see a drop down list of available printers.
F4- Aging Flags- These options are located on the right side of the screen, click on the button or press F4. These flags relate to the Aged Analysis Report. These Aged Analysis Flags allow Users to contour the report to fit their Company requirements. The standard default is to Print Customer Code, Name and Telephone Number. Note that selecting some of these flags will add to the length of the report. You can also make changes to these flags on the fly while you are selecting the report.
Yes, The BUSINESS EDGE automatically closes all the income statement accounts into retained earnings. No manual closing entry is needed.
The system will automatically alert you to an out of balance condition before the posting is made.
Yes. It will warn you that it is out of balance and ask you if you really meant to do it. It will allow you to complete the transaction though because a hardware malfunction or other reason could make it necessary to make an out of balance transaction. The system will give you a report of any out of balance transactions that have been entered as well.
The System offers complete integration of virtually all functions of the company with automatic posting to the General Ledger, eliminating redundancy and errors.